By-Laws


Sergeant Everhart Chapter By-Laws

Frederick, Maryland

By-Laws adopted by the Chapter on November 9, 1925

By-Laws amended by the Chapter on October 2, 2014

ARTICLE I. Name & Status The name of the Chapter shall be the “Sergeant Lawrence Everhart Chapter of the Sons of the American Revolution.” This Chapter is part of the National Society of the Sons of the American Revolution, which was established by special act of the congress of the United States (Act of June 9, 1906, Public Law No. 214, 34 Stat. Chapt. 3065, page 227; and is a Chapter on the Maryland Society of the Sons of the American Revolution). 

ARTICLE II. Dues There are annual dues for a member of the Chapter, and they are collected as part of the National Membership Renewal. Annual Chapter Dues of each member are set by the Chapter Board of Directors and approved at a meeting of the Chapter.

ARTICLE III. Objects The objects of this Chapter are declared to be patriotic, historical, and educational. It includes those intended or designed to perpetuate the memory of those patriots who, by their services or sacrifices during the war of the American Revolution, achieved the independence of the American people; to unite and promote fellowship among their descendants; to inspire them and the community-at-large with a more profound reverence for the principles of the government founded by our forefathers; to encourage historical research in relation to the American Revolution; to acquire and preserve the records of the individual services of the patriots of the war, as well as documents, relics, and landmarks; to mark the scenes or the Revolution by appropriate memorials; and the graves of Revolutionary Patriots with appropriate memorials; to celebrate the anniversaries of the prominent events of the Revolution period; to foster true patriotism; to maintain and extend the institutions of American freedom and to carry out the processes expressed in the preamble on the Constitution of the United States and the injunctions of George Washington in his farewell address to the American people.

ARTICLE IV. Membership

Section 1. Any male person who has met the requirements for membership in the National Society shall be eligible to membership in this Chapter. Provisions for membership shall be as set forth in the Bylaws of the National Society, Sons of the American Revolution, and the Bylaws of the Maryland Society of the Sons of the American Revolution. All applications for membership shall adhere to the standards required by the National Society and are to be accompanied with two copies of supporting documents for each generation noted on the application.

Section 2. Applications for membership are to be forwarded to the State Registrar with initiation fees and dues for the current year. Every applicant and member shall inform the Chapter Secretary and the State Secretary of any changes in his post office or mailing address.

Section 3. All elections to membership shall be by the Board of Officers and Managers, or in their absence, the Executive Committee, and subject to the approval of the State Registrar General, as set forth in the Bylaws of the Maryland Society of the Sons of the American Revolution.

Section 4. The admission fee for membership in the State Society is as set by the Board of Officers and Managers and approved at a meeting of the State Society. The Chapter also may require admission fees, which are set by the Chapter Executive Committee and approved at a meeting of the Chapter. A refund of dues paid shall be made whenever an application for membership shall be disapproved. The State Society fees for a supplemental claim to establish additional ancestral lines are as set by the State Board of Officers and Managers and approved at a meeting of the State Society. The Chapter also may require supplemental claim fees, which are set by the Chapter Executive Committee and approved at a meeting of the Chapter.

Section 5. The annual dues are set as follows: the National Society dues are fixed by the Annual Congress of the National Society, the State Society dues are set by the State Board of Directors and Managers and approved at a meeting of the State Society, and the Chapter dues are set as set forth in Section II of these By-Laws. A member not paying such dues by December 31 shall be deemed delinquent and removed as a member of the Chapter and Society. Any member who has been removed for the nonpayment of dues may be reinstated as a member by the State Board of Officers and Managers upon applying to the State Secretary for such reinstatement and paying the reinstatement fee and the annual dues for the year in which the application for reinstatement is made. Any member may resign by notifying the State Secretary and Chapter Secretary in writing. No member whose dues are in arrears shall be entitled to vote.

Section 6. Any member may be dropped from the Chapter Roll of Membership, if in the judgment of at least two-thirds of the members present at any meeting of the Chapter his conduct has prejudicial to the best interests of the Chapter; provided that at least ten days’ notice in writing shall be given the member with the charges against him. Subsequent to said vote, a notification of the action shall be forwarded by the Chapter Secretary to the Board of Officers and Managers of the Maryland Society recommendation, who will take appropriate action as set forth in the Bylaws of the Maryland Society of the Sons of the American Revolution.

Section 7. The fiscal year of the Chapter shall begin May 1. The membership year shall begin January 1, as directed by the National Society.

ARTICLE V. Officers and Directors

Section 1. The officers of this Chapter shall be: President, First Vice-President, Second Vice President, Secretary and Assistant Secretary, Treasurer, Registrar, Historian and Assistant Historian, and Chaplain. Additionally, there shall be an Executive Committee, which shall consist of the offices and the immediate past president ex officio.

Section 2. The President (or, in his absence, the Vice-President) shall preside at all meetings of the Chapter and Executive Committee. He shall exercise the usual functions of a presiding officer, shall appoint all committees, and shall perform such other duties usually pertaining to that office.

The Vice Presidents shall perform the following specific duties:

1. The First Vice President shall be the chair of the annual meeting, shall chair the Membership Committee and shall be concerned with all aspects of membership, and shall preside over meetings in the absence of the President.

2. The Second Vice President shall be the chair of the semi-annual meeting and shall coordinate publicity and public relations matters with the Chapter Public Relations Committee.

Section 3. The Secretary shall keep an accurate record of all proceedings of the Chapter, and of the Executive Committee, shall have charge of the records and papers of the Chapter, shall conduct the general correspondence of the Chapter, shall notify members of their election, shall give due notice to all members of all meetings of the Chapter, shall give notice to officers and members of all proceedings affecting their duties, and shall perform such other duties as may be imposed upon him in the usual course of his work by the President, and Executive Committee. The Assistant Secretary shall assist the Secretary in fulfillment of the duties of the Office of the Secretary, as may be mutually agreed or as directed by the President or the Executive Committee. Additionally, the Assistant Secretary shall review the Chapter By-laws annually after the National SAR Congress and any Maryland Society By-laws change for recommendation to amend the Chapter By-laws.

Section 4. The Treasurer shall keep an account of the financial transactions of the Chapter, shall render bills for and collect all money due the Chapter, shall pay out such sums as may be directed by the Chapter, President or Executive Committee, and shall make a report or the financial condition of the Chapter at the annual meeting of the Chapter and at such other times as may be directed by the Chapter, President, or Executive Committee.

Section 5. The Registrar shall keep a roll of the members of the Chapter with the names of their Revolutionary ancestors, shall be the custodian of all historic and genealogical papers belonging to the Chapter, and shall keep a necrology with biographies of deceased members and shall embody the same in his report to the annual meeting.

Section 6. The Chaplain shall perform the religious offices of the Chapter.

Section 7. The Historian shall acquire, assemble, and insure the maintenance and preservation of all records and historical matter of the Chapter. He shall prepare for publication such historical addresses, papers, and other documents as the Chapter, President, or Executive Committee may direct. He shall serve as the Chapter liaison with the State Historian. The Historian shall coordinate such record retention as needed, and all records the Chapter deemed to be worthy of preservation, following established practices. The Assistant Historian shall assist the Secretary in fulfillment of the duties of the Office of the Secretary, as may be mutually agreed or as directed by the President, or Executive Committee.

Section 8. The Executive Committee shall consist of the following officers: President, First Vice-President, Second Vice President, Secretary and Assistant Secretary, Treasurer, Registrar, Historian and Assistant Historian, and Chaplain and the immediate past President. It shall perform such duties and functions as directed by the President. The Executive Committee shall have power to arrange for regular and special meetings of the Chapter, shall arrange for celebrations and social meetings, shall fill all vacancies in office for the unexpired term, and shall generally superintend and manage the affairs of the Chapter subject to any specific vote of the Chapter. Meetings of the Executive Committee shall be held upon the call of the President or upon the signed request of three members of the Committee or of five members of the chapter. Four members of the Committee shall constitute a quorum.

ARTICLE VI. Nominating Committee On or before January 15th in each and every year, the President shall appoint a Nominating Committee of three members. This Committee shall prepare a list of candidates to be voted on at the annual meeting of the Chapter and shall present the list to the Secretary on or before March 1st. The list shall then be sent out by the Secretary to the members of the Chapter at least one week prior to the annual meeting. Nothing herein contained shall be construed to restrict or prevent additional nominations from the floor at the annual meeting of the Chapter.

ARTICLE VII. Meetings Section 1. The annual meeting of the Chapter shall be held on the 19th of April (the anniversary of the Battle of Lexington) or as near as possible to said date. The election of Chapter officers shall be conducted at this meeting. If the President considers a change in the date of the annual meeting to be in the best interest of the Chapter, he shall have the right to call the meeting for some other day than the 19th of April, provided due notice thereof is sent to the members of the Chapter. Section 2. Regular meetings of the Chapter may be held on the 22nd of February (Washington’s Birthday) in each and every year, or as near as possible to said date, unless found to be impracticable by the President or the Executive Committee, and any other dates that the President or Executive Committee deem appropriate. Section 3. The semi-annual meeting of the Chapter shall be held on the 23rd of November (the anniversary of Repudiation Day) or as near as possible to said date. If the President considers a change in the date of the semi-annual meeting to be in the best interest of the Chapter, he shall have the right to call the meeting for some other day than the 23rd of November, provided due notice thereof is sent to the members of the Chapter. Section 4. Special meetings of the Chapter may be called at any time by the President or by the Executive Committee or on the signed request of seven members of the Chapter. Section 5. Five members of the Chapter shall constitute a quorum.  Section 6.  The order of business at meetings of the Chapter shall be as follows: (1)  Quorum Confirmation;  (2)  Reading of the Minutes;  (3)  Reports of Officers;  (4)  Reports of Committees;  (5)  Formal Admission of New Members;  (6)  Unfinished Business;  (7)  Election of Officers;  (8)  New Business;  (9) Adjournment.

ARTICLE VIII. Amendments These By-laws may be amended as follows: The amendment shall be proposed at a meeting of the Chapter and shall thereupon be entered upon the minutes of the Chapter by the Secretary with the name of the member proposing the amendment. It shall then be voted upon at a regular meeting or a special meeting called to consider it. If the amendment receives the affirmative vote of at least two-thirds of the members present at the meeting, it shall then be declared adopted; provided that the notice of said regular or special meeting is mailed to each member at least five days before such meeting and the notice contains the amendment to be acted upon.

BY-LAWS CHANGE HISTORY

Date

Article

Section

Description of Change

02-Oct-2014

VII

1

Revised schedule of Annual Meeting

02-Oct-2014

VII

2

Deleted wording regarding Semi-Annual meeting and incorporated into Section 3

02-Oct-2014

VII

3

Revised schedule of Semi-Annual Meeting

02-Oct-2014

VII

4-6

Renumbered

02-Oct-2014

VI

 

Revised schedule for nomination of officers

 

FORM FOR INSTALLATION OF COMPATRIOTS

The Presiding Officer shall say: “The gentlemen who have been elected members since the last installation will please present themselves.” The compatriots who endorsed the applications in these cases will escort the gentlemen to the Chair.

The Presiding Officer will then say to the newly elected members: “Gentlemen: The interests, objects and principles of this Society are committed to our united care. We are pledged ‘to cherish. maintain and extend the institutions of American freedom, to foster true patriotism and love of country, and to aid in securing for mankind all the blessings of liberty.’ Do you so pledge?”

Answer: “We do.”

The Presiding Officer will then say: “The Compatriots of the Society of the Sons of the American Revolution will rise. Your properly constituted authorities have, after due care, recommended and elected the gentlemen present; and they are now formally accepted as Compatriots of this Society.”

The members of the Society will then say: “Compatriots, we welcome you most heartily.”

PLEDGE OF ALLEGIANCE I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands: one Nation under God, indivisible, with Liberty and Justice for all.

THE AMERICAN’S CREED By Compatriot William Tyler Page I believe in the United States of America as a government of the people, by the people, for the people; whose just powers are derived from the consent of the governed; a democracy in a republic; a sovereign nation of many sovereign states; a perfect union, one and inseparable; established upon those principles of freedom, equality, justice and humanity for which American Patriots sacrificed their lives and fortunes. I therefore believe it is my duty to my country to love it; to support its Constitution; to obey its laws; to respect its flag; and to defend it against all enemies

PLEDGE OF THE SAR We descendants of the heroes of the American Revolution, who by their sacrifices, established the United States of America, reaffirm our faith in the principles of liberty and our Constitutional Republic, and solemnly pledge ourselves to defend them against every foe.

SAR RECESSIONAL Until we meet again, let us remember our obligations to our forefathers who gave us out Constitution, the Bill of Rights, and Independent Supreme Court, and a Nation of free men.